3 Best Practices for Your Construction Submittals
Construction submittals consist of many different elements that must be handled with care. Often, submittals include samples, shop drawings, and other technical data that will shape the way your project proceeds. So when you request or receive a submittal from your subcontractors, it must be in line with the project’s budget, vision, and timeline.
Unfortunately, sharing construction submittals can be a hard-to-track process rife with miscommunications, especially on large projects. However, there are practices that you can implement to improve your workflow and keep submittals on track. Below, we have a few tips that will help you improve your construction submittal process — plus industry-specific technology that you can use to make it happen.
1. Keep Your Submittal Documents Organized
The construction submittal process is composed of many moving parts. To ensure they’re all running smoothly, make a point of keeping your documents clearly organized and easy to reference. As soon as you receive and have finished perusing a submittal, immediately file it according to your system so you’ll be able to find it later.
By establishing a clear system and standardized process, your workflow will proceed smoothly, and it will become much easier to handle a large number of documents at once without dropping the ball.
2. Monitor Your Budget and Timelines
To streamline your construction submittal process, you should train your staff to pre-screen proposals so you can identify red flags early in the process. Carefully examine the details of each submittal for any potential delays or cost overages that might result.
Although you cannot account for certain delays or expenses outside of your control, such as erratic weather or unexpected client requests, you still have the power to monitor your project details closely. By spending a little more time examining your constructions submittals before approval, you’ll save yourself time and money down the road.
3. Provide Visibility and Clear Communication
When team members, subcontractors, and stakeholders are not on the same page, it can cause significant issues for your project. Ensure that you share information about the construction process with your entire team, including when and where subcontractors will play their part.
To maintain progress and communication, vital project information should be easy for team members to access, share, and comment on — whether they’re in the office or on-site. When everyone can access information on submittals and other relevant details, it prevents the likelihood of costly delays due to a communication error.
Streamline and Manage Your Submittals with BlackVector
For your operations to be successful, you must have a straightforward process to manage and access all relevant project information. Fortunately, the construction-specific management tools created by BlackVector make it easy to share relevant information with your entire team.
BlackVector developed our suite of integratable modules just for your construction needs, enabling you to effectively navigate the intricacies of each project. No one-size-fits-all tool, our project management suite was created by a partnership of knowledgeable system developers and construction professionals who have a profound, insider’s understanding of the industry.
For example, in our Project Manager module, you can track not only your construction submittals but also change orders, progress reports, and even your network of trade partners. What once required the hassle of multiple, incompatible softwares is now possible in one easy, convenient platform with Blackvector.
Ensure that your construction projects are set up for success from the first bid to the final invoice. Ready to learn more? Contact BlackVector today to get started!
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